GDPR Appendix A

Appendix A

Full details of the types of personal data that may be held and why it is processed

The joint Data controllers might process some or all of the following where necessary to perform their tasks:

  • Names, titles, and aliases, photographs; · Contact details such as telephone numbers, addresses, and email addresses;
  • Where they are relevant to our mission, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants;
  • Where you make donations or pay for activities such as use of a church hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
  • The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process your data at all may be suggestive of your religious beliefs. This is known as Special category data and processing any data in this category places greater onus on us to protect the data. It includes other categories of sensitive personal data such as racial or ethnic origin, sex life, mental and physical health, details of injuries, medication/treatment received, political beliefs, labour union affiliation, genetic data, biometric data, data concerning sexual orientation and criminal records, fines and other similar judicial records. If you disclose any data in this category we will treat it in strictest confidence, it will never be shared or stored unless in a situation where safeguarding or the wellbeing of a child or vulnerable adult is at risk

We use your personal data for some or all of the following purposes:

  • To enable us to meet all legal and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
  • To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, confirmations, weddings and funerals;
  • To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;
  • To administer the parish, deanery, archdeaconry and diocesan membership records;
  • To fundraise and promote the interests of the Church and charity;
  • To maintain our own accounts and records;
  • To process a donation that you have made (including Gift Aid information);
  • To seek your views or comments;
  • To notify you of changes to our services, events and role holders;
  • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities;
  • To process a grant or application for a role;
  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

 

 

If you wish to exercise the rights over your data you can

  • Request details of the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.  There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.
  • Inform us if the data we hold on you is out of date, incomplete or incorrect and your data will be updated.
  • Request that we erase the data we hold if you feel that we should no longer be using your data or that we are illegally using your data. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
  • Request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
  • Request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
  • Withdraw your consent easily by telephone, email, or by post (see our Contact Details).